Usually, the body of a memo won’t exceed a paragraph or two.Ĭlose professionally. Be detailed in describing the situation or request, but still keep it as short as possible.
The most important portion of a memo is the body because it describes the matter at hand that requires attention. A professional greeting isn’t necessary for a memo, so get right to the purpose of the correspondence. Start a memo as you would start any business email by introducing the topic you’ll be discussing in the body paragraphs. Also, include a direct subject line that gives the reader a brief overview of the information to follow. The more official it is, the more important including a date is for official record-keeping. It’s up to you whether to date your memo or not. If you need someone else to see the memo, but they’re not specifically addressed in the “To:” section, CCing them on the document is a wise decisision.įill in the date and subject line. There are distinct formatting rules to follow when writing a business email or letter that aren’t required when constructing a memo, such as salutations.Ī memo is less restrictive in structure because the goal of a memo is to get right to the main points.įrom: Laura Jones, Northeast Director of SalesĪdditional recipients. If there’s a situation that only concerns one or a few people within the company, a simple business email is sent to these individuals instead of a widespread memo.Ī professional memo differs from an email in its length and formality. Since memos are sent out to alert an entire group of staff, it only handles information useful to multiple parties or a whole division. It is a declaration that informs people working within a company and often requires the receiver of the memo to take some kind of action. Usually, memos are sent out to multiple people to bring mass awareness to a specific reminder, event, or policy update. An office memorandum, often shortened to memo, is a method of communicating basic information and alerts to co-workers or employees within a company.
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